Board Meeting Agenda – CGCC

Board Meeting Agenda

Board Meeting Agenda

For the regular meeting of the Board of Trustees of Columbia-Greene Community College to be held Monday, July 15, 2019 at 3:30 p.m. or thereafter in the Board Room on the college campus, 4400 Route 23 Hudson, New York, the following matters are submitted for consideration and action.
  1. Call to Order
  2. Roll Call,
  3. Pledge of Allegiance
  4. Request for Approval of Agenda
  5. Request for Approval of the Items in the Consent Agenda
  6. Introduction of Guests and Items from the Floor
  7. Moment of Silence Terry Cline
  8. Resolutions
    1. Resolution No. 0719-2128 to Accept the Bid for the General Construction
      • WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the acceptance of bids, and
      • WHEREAS, Columbia-Greene Community College as part of its Capital Improvement Project needs to solicit bids related to the Critical Infrastructure Projects, and
      • WHEREAS, the Board of Trustees authorized the Office of the Dean of Administration to solicit bids related to the Critical Infrastructure Projects, and
      • WHEREAS, the low bidder for General Construction has completely and correctly submitted their bid,
      • THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the acceptance of the bid from VMJR Companies, LLC, in the total amount of $3,690,000.
    2. Resolution No. 0719-2129 to Accept the Bid for the Plumbing
      • WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the acceptance of bids, and
      • WHEREAS, Columbia-Greene Community College as part of its Capital Improvement Project needs to solicit bids related to the Plumbing for the Critical Infrastructure Projects, and
      • WHEREAS, the Board of Trustees authorized the Office of the Dean of Administration to solicit bids related to the Critical Infrastructure Projects, and
      • WHEREAS, the low bidder for Plumbing has completely and correctly submitted their bid,
      • THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the acceptance of the bid from P&J Corp Mechanical Contractors in the total amount of $224,300 for the Plumbing for the Critical Infrastructure Projects.
    3. Resolution No. 0719-2130 to Accept the Bid for Heating, Ventilation and Air Conditioning (HVAC)
      • WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the acceptance of bids, and
      • WHEREAS, Columbia-Greene Community College as part of its Capital Improvement Project needs to solicit bids related to the Heating, Ventilation, Air Conditioning (HVAC) for the Critical Infrastructure Projects, and
      • WHEREAS the Board of Trustees authorized the Office of the Dean of Administration to solicit bids related to the construction of the Critical Infrastructure Projects, and
      • WHEREAS the low bidder for the Heating, Ventilation, Air Conditioning (HVAC) has completely and correctly submitted their bid,
      • THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the acceptance of the bid from P&J Corp Mechanical Contractors in the total amount of $2,297,000 for the Heating, Ventilation, Air Conditioning (HVAC) for the Critical Infrastructure Projects.
    4. Resolution No. 0719-2131 to Accept the Bid for Electrical
      • WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the acceptance of bids, and
      • WHEREAS, Columbia-Greene Community College as part of its Capital Improvement Project needs to solicit bids related to the Electrical Construction for the Critical Infrastructure Projects, and
      • WHEREAS the Board of Trustees authorized the Office of the Dean of Administration to solicit bids related to the construction of the Critical Infrastructure Projects, and
      • WHEREAS the low bidder for Electrical Construction has completely and correctly submitted their bid,
      • THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the acceptance of the bid from J. McBain, Inc. in the total amount of $275,071 for the Electrical Construction for the Critical Infrastructure Projects.
    5. Resolution No. 0719-2132 to Change the Authorized Signatories for the Columbia-Greene Community College TD Bank Accounts
      • WHEREAS, Columbia-Greene Community College has funds held by TD Bank, and
      • WHEREAS, the authorized signatories require updating, and
      • WHEREAS, the following persons are hereby authorized to sign/execute and submit all necessary documents to TD Bank as may be required for day-to-day transaction, operation and correspondence:
        • Carlee R. Drummer, President
        • Dianne M. Topple, Vice President and Dean of Administration
        • George Timmons, Vice President and Dean of Academic Affairs
      • THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the action needed to update the authorized persons listed for all TD Bank accounts.
  9. President’s Report
  10. Trustee Reports
  11. Vice Presidents Report
  12. New Business/Other
  13. President’s Travel Approval List
  14. News Release Summary
  15. Facility Use Report
  16. Announcement of the August Meeting Monday, August 19, 2019 at 3:30 p.m.
  17. Executive Session To discuss the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation.
  18. Adjournment
  19. Consent Agenda

    July 15, 2019
    1. Approval of the Minutes from the June 17, 2019 Board Meeting
    2. Capital Fund Expenditures
      1. Warrant No. 4, Upgrade Enterprise Student Information Systems CO6140
      2. Warrant No. 10, Renovations and Improvements C06138

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