Board Meeting Agenda

August 20, 2018 Board Meeting Agenda

For the regular meeting of the Board of Trustees of Columbia-Greene Community College to be held Monday, August 20, 2018 at 5:30 p.m. or thereafter in the Board Room on the college campus, 4400 Route 23 Hudson, New York, the following matters are submitted for consideration and action.

Call to Order
Roll Call
Pledge of Allegiance
Request for Approval of Agenda
Resolution No. 0818-2087 to Approve the use of a Consent AgendaWhereas, a consent agenda may be presented by the Chair of the Board of Trustees at the beginning of a meeting, andWhereas, consent agenda items are routine, procedural decisions and decisions that do not need discussion or debate, andWhereas, items may be removed from the consent agenda on the request of any one member, and items not removed may be adopted by general consent without debate, and removed items may be taken up later on in the agenda or at the discretion of the board.
Request for Approval of the Items in the Consent Agenda
Request for Approval of the Slate of officers for the Board of Trustees for the year 2018-2019.
Dr. Edward Schneier – Chairman
Mr. Peter O’Hara – Vice Chairman
Mr. Bruce Bohnsack – Secretary
Introduction of Guests and Items from the Floor
Moment of Silence
Tod A. Grenci
Cynthia Hall
Presentation
Admissions Office Update – Rachel Kappel, Director of Admissions
President’s Report
Trustee Reports
Dean Reports
Resolutions
1. Resolution No. 0818-2095 Designating Trustee Emeritus Status to William Haltermann
  WHEREAS, the Board of Trustees of Columbia-Greene Community College at its meeting on May 27, 1986 authorized the granting of Emeritus status to Trustees who have served complete terms and whose service had been judged exemplary, and
  WHEREAS, William Haltermann served as Trustee of Columbia-Greene Community College for a complete term and
  WHEREAS, William Haltermann served several years as Vice Chair of the Board and Chair of the Finance and Audit Committee and
  WHEREAS, William Haltermann has made significant contributions to the educational and cultural well-being of the citizens of Columbia and Greene counties.
2. Resolution No. 0818-2096 Designating Trustee Emeritus Status to Rosemary Lewis
  WHEREAS, the Board of Trustees of Columbia-Greene Community College at its meeting on May 27, 1986 authorized the granting of Emeritus status to Trustees who have served complete terms and whose service had been judged exemplary, and
  WHEREAS, Rosemary Lewis served as Trustee of Columbia-Greene Community College for a complete term and
  WHEREAS, Rosemary Lewis served collegially, thoughtfully and with a student-centered perspective as a member of the Columbia-Greene Community College Board of Trustees
  WHEREAS, Rosemary Lewis has made significant contributions to the educational and cultural well-being of the citizens of Columbia and Greene counties.
3. Resolution No. 0818-2097 to Amend the Policy Manual
  WHEREAS, the Board of Trustees of Columbia-Greene Community College are empowered to adopt general policies for the operation of the College, and
  WHEREAS, the Board Policy and Procedures Manual has been adopted by the Board of Trustees.
4. Resolution No. 0818-2098 to Approval of the Contract for the President of the College
  WHEREAS, the contract of the college president must be approved by the Board of Trustees of Columbia-Greene Community College, and
  WHEREAS, the Board of Trustees met in Executive Session on May 21, 2018 to discuss the contract of James Campion, President of Columbia-Greene Community College, and
  WHEREAS, the Board of Trustees accepts the recommendation of the Nominating Committee, and
  WHEREAS, the current contract ends on August 31, 2018.
5. Resolution No. 0818-2099 to Solicit Bids for Renovation of the Arts Building
  WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the advertisement of bids in accordance with Section 103 of Article 5A of the General Municipal Law.
  WHEREAS, Columbia-Greene Community College has the need to solicit bids related to the renovations of the Arts Building.
6. Resolution No. 0818-2100 to Solicit Bids for Construction of the New Storage BuildingWHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the advertisement of bids in accordance with Section 103 of Article 5A of the General Municipal Law, and
  WHEREAS, Columbia-Greene Community College has the need to solicit bids related to the construction of the New Storage Building.
7. Resolution No. 0818-2101 to Solicit Bids for Construction of the Construction Technology Building
  WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve the advertisement of bids in accordance with Section 103 of Article 5A of the General Municipal Law, and
  WHEREAS, Columbia-Greene Community College has the need to solicit bids related to the construction of the Construction Technology Building.
8. Resolution No. 0818-2102 to Accept a Vehicle Donation to the Automotive Program
  WHEREAS, the Board of Trustees of Columbia-Greene Community College must approve acceptance of all donations, and
  WHEREAS, one vehicle has been donated by the Columbia County Sheriff’s Office to be used in the Automotive Program at Columbia-Greene Community College.
New Business/Other
NYCCT Conference – September 21 – 23 in Saratoga Springs
President’s Travel Approval List
News Release Summary
Announcement of September Meeting
Monday, September17, 2018 at 5:30 pm
Executive Session
To discuss the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation.
Adjournment

Consent Agenda

August 21, 2018

Operating Warrant Approval

Warrant No. 06-18
Warrant No. 07-18

Capital Fund Expenditures

Warrant No. 1, Renovations and Improvements C06138

Resolutions

Resolution No. 0818-2088 to Appoint Executive Secretary to the Board
WHEREAS, the Policies and Procedures Manual of the Board of Trustees, Article IV, Section 10.0 indicates that the Assistant to the College President shall serve as Executive Secretary to the Board of Trustees, and
WHEREAS, Ms. Christine Perry now holds the position of Assistant to the College President,
THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves and confirms the appointment of Ms. Christine Perry to the position of Executive Secretary to the Board of Trustees for a period of one year beginning with the September 2018 meeting of the Board of Trustees to perform the duties detailed in this section and other duties which might be assigned.
Resolution No. 0818-2089 to Appoint Treasurer to the Board
WHEREAS, the Policies and Procedures Manual of the Board of Trustees, Article IV, Section 5.0 indicates that the Chief Fiscal Officer of the College shall act as Treasurer of the Board of Trustees, and
WHEREAS, the position of Vice President and Dean of Administration at the College is designated as the Chief Fiscal Officer of the College, and
WHEREAS, Ms. Dianne Topple is now employed as the Acting Vice President and Dean of Administration of the College
THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the appointment of Ms. Dianne Topple to the position of Treasurer to the Board for a period of one year beginning with the September 2018 meeting of the Board of Trustees.
Resolution No. 0818-2090 to Set Time of Monthly Board Meetings
WHEREAS, the Policies and Procedures Manual of the Board of Trustees, Article V, Section 2.0indicates that the regular meeting of the Board shall be held once each month at a time and place to be determined by resolution of the Board, and
WHEREAS, it is the intention of the Board to hold such monthly meetings on the Greenport campus of the College with the exception of designated meetings off campus,
THEREFORE, BE IT RESOLVED that the Board of Trustees of Columbia-Greene Community College sets the date of the monthly meetings of the Board as the third Monday of each month on the Greenport, New York, campus of the College, with the exception of the January and February meetings. These meetings will be held on January 28 and February 25, 2019. All Board meetings will begin at 5:30 p.m.(Attachment)
Resolution No. 0818-2091 to Approve Area-Wide Public Information Representatives
WHEREAS, Columbia-Greene Community College provides information to its local constituency through news releases on college activities, and
WHEREAS, the Director of Public Relations has chosen Columbia-Greene Media, Hudson, NY, and The Columbia Paper, Ghent, NY for the college’s official notices,
THEREFORE, BE IT RESOLVED that the Board of Trustees agrees to use these public information representatives to disseminate official college information during the 2018-2019 academic year.
Resolution No. 0818-2092 to Appoint the College Attorney
WHEREAS, the Policies and Procedures Manual of the Board of Trustees, Article XI, Section 35.0, provides for the appointment of a college attorney by the Board of Trustees, and
WHEREAS, Columbia-Greene Community College in its operation deals with legal considerations needing an attorney at law, and
WHEREAS, the Board of Trustees must approve the rate(s) for legal services via resolution, and
WHEREAS, the rates for this service are $195 per hour for legal services for the fiscal year 2018-2019
THEREFORE, BE IT RESOLVED, that the Board of Trustees of Columbia-Greene Community College agrees to use the services of Mr. Paul M. Freeman for the fiscal year 2018-2019 and
FURTHER RESOLVED that the Board of Trustees of Columbia-Greene Community College approves the following rates: $195.00 per hour for legal services for the fiscal year 2018-2019.
Resolution No. 0818-2093 to the Approve Insurance Representatives for the College
WHEREAS, Columbia-Greene Community College in its operations must secure insurance to protect property, contents, automobile equipment, and must secure malpractice insurance, umbrella and student accident insurance, and
WHEREAS, after careful consideration and evaluation, Marshall & Sterling Insurance (representative) and Selective Insurance (carrier) will continue to provide coverage of property, contents, automobile equipment, malpractice, umbrella and student accident insurance
THEREFORE, BE IT RESOLVED, that the Board of Trustees of Columbia-Greene Community College has selected and agrees to use Marshall & Sterling Insurance as our representative for the above-mentioned policies for the 2018-2019 fiscal year, and
FURTHER BE IT RESOLVED that Selective Insurance be selected as the College’s Insurance carrier.
Resolution No. 0818-2094 to Approve the Financial Institutions for the Deposit of College Funds
WHEREAS, Columbia-Greene Community College in its operation has the need to deposit and invest college funds, and
WHEREAS, the Board authorized the Vice President & Dean of Administration to invest college funds in the insured investments from whichever bank is deemed to offer the greatest financial gain
THEREFORE, BE IT RESOLVED that the Board of Trustees agrees to use the service of the banks listed below for its deposits for the fiscal year 2018-2019 and investments of college funds will be handled on a bank by bank basis based on rate of return.
1. TD Bank
2. Kinderhook Bank
3. Bank of Greene County
Resolution No. 0818-2103 to Approve the Part-Time Hourly Rate for 2018-2019
WHEREAS, the college has a need for part-time assistance in the clerical, technical, maintenance and security areas, and
WHEREAS, it is the responsibility and duty of the Board of Trustees to set the hourly rate of part-time employees for the fiscal year beginning September 1, 2018, and
WHEREAS, it is necessary to maintain and attract qualified part-time personnel
THEREFORE, BE IT RESOLVED that the Board of Trustees approves the attached hourly rate schedule for the fiscal year beginning September 1, 2018. (Attachment)
Resolution No. 0818-2104 to Approve the Hourly Rate for Adjunct Faculty for 2018-2019
WHEREAS, the College has a need for adjunct faculty to assist in the institutional program of the College, and
WHEREAS, it is the responsibility and duty of the Board of Trustees to set the contract rate for adjunct faculty for the fiscal year beginning September 1, 2018, and
WHEREAS, it is necessary to maintain and attract qualified adjunct faculty
THEREFORE, BE IT RESOLVED that the Board of Trustees approves the attached contact hour schedule for the fiscal year beginning September 1, 2018. (Attachment)
Resolution No. 0818-2105 to Approve the Salary Schedule for Administrators and Classified Exempt Staff
WHEREAS, Columbia-Greene Community College has a need for administrators and classified-exempt staff and
WHEREAS, it is the responsibility and duty of the Board of Trustees to set the salary schedule for administrators and classified-exempt staff and
WHEREAS, it is necessary to maintain and attract qualified administrators and classified-exempt staff
THEREFORE, BE IT RESOLVED that effective September 1, 2017, all current administrators and classified-exempt staff receive a fixed dollar amount of $1,300 for the fiscal year ending August 31, 2018.
FURTHER BE IT RESOLVED that effective September 1, 2018, all administrators and classified-exempt staff receive a fixed dollar amount of $1,400 for the fiscal year ending August 31, 2019.