Stop by campus to register for classes, or call (518) 828-4181, ext. 5514!
The Office of Records and Registration provides services for current and former students. Our offices are located off of the student courtyard in the Main Building. Most services may be accessed by visiting either of our two windows.
Normal office hours are Monday through Friday 8:00 am to 5:00 pm.
Beginning Tuesday, September 8, the Records & Registration Office will be open from 8:30 a.m.-4:30 p.m., Monday-Friday. Because on-campus staffing is limited, and to ensure the continued health and safety of our staff, students, faculty and the general public, we encourage you to reach out to our office via email for the fastest response to any questions or concerns. Anyone wishing to visit our office in-person must make an appointment prior to coming to campus or the office. Requests for an appointment or any questions or concerns should be submitted by sending email to: firstname.lastname@example.org. We appreciate your cooperation. Thank you!
Ann Bruno, Registrar
Carleen Moore, Technical Assistant for Records & Registration – Registration, drop, add, withdrawals, Enrollment verification, transcripts
Krista Nevil, Technical Assistant for Records & Registration – Registration, drop, add, withdrawals, Enrollment verification, transcripts
Frances Winig, Associate for Records & Registration – Certifying official for TAP, Veterans, and Graduates
The Office of Records and Registration can assist with inquiries related to the credit class schedule and the College Catalog (opens in a new window). The College Catalog is Columbia-Greene’s official documentation of all academic programs and individual course descriptions, the College’s Mission and its academic policies.
The Office of Records and Registration is also the focal point for:
- Registering for classes – individuals may register for classes as non-matriculated (non-degree), or as matriculated if the student has applied to and been accepted at C-GCC. Non-matriculated students may register either in person at the Registration Office or by phone with VISA or MasterCard at (518) 828-4181 extension 5514. Matriculated students must register with an academic advisor. See the the Academic Calendar for important dates and deadlines.
- Dropping a class – a student may drop a class or classes, in which case this course will not appear on the student’s transcript. A student can drop classes until the end of the third week of classes (in a fifteen week semester).
- Adding a class – a student may add a class or classes on a space available basis until the end of the first week of the semester (in a fifteen week semester).
- Withdrawing from a class – a student may withdraw from a class or classes after the end of the drop period, in which case the course will appear on the transcript with a grade of “W”, until the end of the eleventh week of classes (in a fifteen week semester).
- Obtaining grades – Current students may access their grades, schedules and unofficial transcripts online with Banner Self-Service. Follow the login instructions on the MyCGCC page. Direct questions or problems to the Office of Records and Registration at 518-828-4181 extension 5514. If a student has outstanding financial obligations to the college, grades and/or transcripts will not be available.
- Graduation – if a student believes that he/she is close to completing all program requirements, it is necessary to complete an Application for Graduation. To apply for graduation, login to the Banner Self-Service student profile page, click on the “Apply to Graduate” tab, and follow the steps to complete the graduation application. Degrees are awarded after the completion of each semester (Fall, Spring and Summer); however, there is only one ceremony to honor graduates and that is held in May of each year. Visit our graduation ceremony information page.
- Sending transcripts – students may request unofficial or official transcripts be sent to themselves, current or potential employers and/or to other colleges. A student must send a signed and dated written request to the Office of Records and Registration. This request should include the student’s current name (and former name, if applicable), student ID number, current address, current telephone number, and complete address(es) of where the transcript(s) should be sent. For your convenience, you may fill out our transcript request form. As of September 1, 2020, we are no longer charging a fee for transcripts. Requests should be addressed to:
Attn: Records & Registration – Transcript Dept.
Columbia-Greene Community College
4400 Route 23
Hudson, NY 12534
Signed request may also be faxed to 518.822.2015, or emailed to email@example.com.
- Enrollment verification – a student may request that verification of enrollment in college be sent to a current employer, health insurance company, or other agency. This request can be made in writing or in person at the Office of Records and Registration.