Degree Works™ FAQ – CGCC

Degree Works™ FAQ

Degree Works™ FAQ

Degree Works™ logoColumbia-Greene Community College is proud to announce the implementation of DEGREE WORKS™ beginning mid-Fall 2017.

Q: What is Degree Works™?

Degree Works™ is a newly implemented degree audit tool at Columbia-Greene Community College that allows students to track their progress toward degree completion and graduation.

Q: What are the benefits of using Degree Works™ features?

Degree Works™ makes it easier to track your degree requirements in real time. There is no need to guess how certain classes may apply toward your degree, so students don’t spend time and money on unnecessary courses. When you are meeting with your advisor, you should have more time to obtain insightful advice about planning your future rather than finding out what courses you need to graduate. Are you thinking about changing your major? You can also find out how your credits will apply to another degree with the click of a button.

Best of all, Degree Works™ is accessible anytime whether you are on campus or at home, as long as you have access to an internet connection.

Q: How do I access Degree Works™?

Once you are admitted and register for your first semester with your advisor, you will receive a letter in the mail that will give you information about how to activate your C-GCC student account, including information about Degree Works™. Once you have activated your account, you can access Degree Works™ by following the instructions below. If you are a returning student, use the same login information as you would when you are accessing your Blackboard and Office 365 accounts.

  1. Navigate to the MyCGCC page at /mycgcc/ (or go to the college home page at https://www.sunycgcc.edu and select MyCGCC from the top right of the page).
  2. Scroll down to the Degree Works portal section and click on the Degree Works™ Login button
  3. On the Sign In page (image below), type in the user name and password given to you in your activation letter and click the Sign In button.

CGCC Degree Works login box with test person user name and password

Q: How do I view my Degree Works™ audit?

Once you are logged in, click on “Worksheets” on the left hand side of the page to view your audit.

To print your audit, click on “Save as PDF” and move your cursor to the bottom of the screen. The print option will be in the menu bar that appears.

Q: How do I read my Degree Works™ audit?

Degree works Demo screen

  • The header at the top of the page (in orange and yellow) includes your student information – name, student ID, advisor, GPA, academic standing, degree and major.
  • The green degree progress bars indicate your percentage of completed degree requirements and number of credits toward a degree.
  • The green degree header (under the progress bars) indicate the student’s catalog year and the major header (below the degree header) displays the total number of credits needed and the number of credits applied toward the requirements in the audit.
  • In the audit, requirements appearing in red (with an empty box symbol) are incomplete. Yellow courses (with a green check box symbol) indicate that the requirement has been fulfilled. Blue (with a tilde box symbol) indicates that the requirement is in progress. There is also a “Legend” key at the bottom of the audit that tells how to interpret each color and symbol you will see on your audit.
  • For each completed requirement, the name of the class, course ID and number of credits are given along with the student’s grade and the semester in which the course was completed. Credits that the student transferred into Columbia-Greene are also indicated with an “S” in the grade column and “Transfer” in the semester column. Please note that in most cases, only transfer credits that apply to the student’s chosen degree program will appear in the audit.
  • For each set of requirements that is not yet fulfilled, advice is given as to which courses are suggested to complete the requirement. Please note that the “@” symbol means “elective.” Also note that any electives that would not meet the requirement are given as well. For example: 1 Class in MA @ Except MA 105 means any 1 Math (MA prefix) elective course fulfills the requirement but MA 105 would not fulfill the requirement.
  • The “SUNY General Education Information” section appears in all AA and AS degree audits. This section is for advisement purposes only and is NOT required for graduation. It is advice suggested for those students who may plan to transfer into a four year SUNY institution. SUNY suggests that students should complete at least 7 out of the 10 categories in this section by the time that they graduate from a Community College and transfer to a senior school.
  • The sections at the bottom of the audit can be interpreted as follows (not all of these sections will appear on every student’s audit):
    • “Fall through” – Courses that do not apply toward graduation
    • “Insufficient” – Courses in which the grade requirement is not met
    • “Not counted” – Transitional courses that are not college level credit
    • “In Progress” – Courses that the student is currently registered for, either in the current  or a future term
    • “Exceptions” – Courses that do not fit the requirement that an advisor has forced complete
    • “Notes” – Reminders, suggestions or advice entered by your advisor

Q: What other features can I use in Degree Works™?

  • “Class history” (blue hyperlink to the right of “Worksheets” in the center of the screen) allows a student to view the courses they have completed by term.
  • “What If” (below “Worksheets”) allows a student to see how the credits they have completed so far would be applied toward a different major, and what requirements would still be left to complete. Click on “What If” and then select the catalog year drop down. You can choose either the current catalog year or the next catalog year. (Your advisor can help you determine which catalog year you would fall under if you do decide to change your major.) Then select the desired major and either “Process What If” to view it or “Save as PDF” to print it and discuss with your advisor later.
  • “Look Ahead” is located below the “What If” tab. To plan the courses you would like to sign up for in a future semester, click on this tab and enter in each desired course ID by prefix and number, then click “Add Course.” When you are finished, click on “Process New.” These courses will show in blue writing and will be labeled as “Planned” with the number of credits indicated in parentheses, not to be confused with courses that the student has already been registered for or completed.
  • The “GPA Calc” tab (to the right of “Worksheets”) includes three GPA calculators that can assist a student in estimating their GPA. PLEASE NOTE that these calculators do not factor in repeated courses. If you are repeating courses and would like help determining your GPA, please see your advisor.
    • The “Graduation Calculator” tells students the average GPA that they need to achieve each semester in order to reach their goal GPA. For this calculator, you need to enter the number of credits remaining for your degree, the total number of credits required for the degree, and your desired GPA on a 4.0 scale. If your calculator responds with an error message, it is impossible to reach the goal GPA without repeating coursework.
    • The “Term Calculator” allows students to estimate what their cumulative GPA will be by entering the grades that they think they can realistically achieve in each of the classes they are registered for. For this calculator, you need to enter the estimated grades for each course as well as the number of credits for each course you are registered for.
    • The “Advice Calculator” tells students whether or not it is possible to reach their desired GPA given the number of credits they have taken so far up to 150 total credits. Enter your desired GPA. If your calculator responds with an error message, it is impossible to reach the goal GPA without repeating coursework.

Q: Where can I go if I need help accessing or using Degree Works™, or with understanding my Degree Works™ audit?

Your advisor can help you with basic questions regarding your Degree Works audit. Make an appointment with your advisor or e-mail your advisor using the hyperlink on the header of your Degree Works audit. If you are having trouble accessing your Degree Works account, see Records and Registration.

Student Responsibilities:

It is the responsibility of the student to know what transitional courses they may be required to take. This is determined at the time of Admission using a placement exam. The responsibility to meet the requirements for graduation by the intended graduation date (selecting courses and completing courses satisfactorily) ultimately rests with the student. Your advisor is available to assist you. It is also the responsibility of the student to know what form of financial aid, if any, will be used to assist in paying for college. Also be sure to keep your account clear of holds due to incomplete paperwork, outstanding bills, etc.

*Please be advised that Degree Works™ may be unavailable for short time periods during system maintenance – Check the MyCGCC page at the bottom of the Degree Works section to see if there are any planned Degree Works system outages*

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